Facility Management

Outsourcing facilities management services can more than pay for itself when you hire Poe & Cronk Real Estate Group.

Our expertise in bidding, contract negotiation, and maintenance management can raise the quality of your services while lowering your costs and incidences of repair/replacement. Some of the services available through Poe & Cronk include:

  • Quarterly facility walk through inspections with a written report of findings
  • Coordination of regulatory inspections and permit renewals
  • Inspection and verification of authorized work
  • Schedule and oversee all maintenance required by the facility lease or equipment warranty agreements
  • Predictive and preventative maintenance inspections

Full-Service Facility Management

Our full-service facility management packages can be customized to meet your firm’s needs. By outsourcing these services, you can take advantage of Poe & Cronk experience, expertise, and market knowledge, and free your staff from the need to deal with:

  • maintaining facility management records
  • facility services contracting
  • oversite services
  • minor office rearrangements oversite
  • special services

Facility Management Records

  • Maintain central files with all operation and management manuals
  • Maintain emergency contact list for all contact services and client personnel
  • Maintain contractor files to include bid process, contracts, authorized work orders, approved pay voucher copies and correspondence
  • Maintain current status with respect to all delivered construction close out documents
  • Maintain warranty documents and maintenance records

Facility Services Contracting

  • Bid all maintenance services to at least (three) firms unless agreed otherwise
  • Negotiate contract renewals on behalf of client
  • Establish emergency service vendors and on-call protocol

Oversite Services

  • Janitorial
  • Pest control
  • Ground & landscape maintenance
  • Plant service
  • Heating, ventilating and air conditioning maintenance
  • Electrical system repair, replacement, and system audits
  • Emergency plumbing
  • Audio-visual systems and equipment
  • Elevator maintenance
  • Life safety systems and equipment maintenance sprinkler system, fire extinguishers, battery back-up lighting, etc.
  • Computer room fire suppression system
  • Electrical back-up system maintenance
  • Phone system maintenance
  • Fire/alarm monitoring system
  • Security system maintenance
  • Security guard service
  • Parking lot maintenance
  • Window cleaning service
  • Building automation systems
  • Building repairs and minor restoration
  • Lighting and lamping service
  • Environmental compliance (as required)
  • Safety inspections

Minor Office Rearrangements Oversite

  • Case good furniture rearrangements
  • Modular furniture rearrangements
  • Electrical services
  • Voice and data cabling contractor
  • Phone system moves, additions and changes
  • Minimal construction services
  • Material procurement management
  • Mover management

Special Services

  • Strategic facilities planning and use forecasting
  • Security system database maintenance
  • Vending service
  • Copier and mail services equipment
  • Maintain computerized space layout to reflect rearrangements
  • Office supplies management
  • Special stationary requirements
  • Interior signage program
  • Develop annual facility services budget
  • Develop asset inventory tag and control systems
  • Lease audits
  • Disaster recovery planning
  • Utility audits

Exclusive Lease and Property Representation

Poe & Cronk also offers landlord representation services. As your Exclusive Leasing and Management Representative, Poe & Cronk real estate professionals use their expertise in property management, as well as their experience in strategic planning and lease brokerage, to further increase the income from your property.

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