Outsourcing facilities management services can more than pay for itself when you hire Poe & Cronk Real Estate Group.
Our expertise in bidding, contract negotiation, and maintenance management can raise the quality of your services while lowering your costs and incidences of repair/replacement. Some of the services available through Poe & Cronk include:
- Quarterly facility walk through inspections with a written report of findings
- Coordination of regulatory inspections and permit renewals
- Inspection and verification of authorized work
- Schedule and oversee all maintenance required by the facility lease or equipment warranty agreements
- Predictive and preventative maintenance inspections
Full-Service Facility Management
Our full-service facility management packages can be customized to meet your firm’s needs. By outsourcing these services, you can take advantage of Poe & Cronk experience, expertise, and market knowledge, and free your staff from the need to deal with:
- maintaining facility management records
- facility services contracting
- oversite services
- minor office rearrangements oversite
- special services
Facility Management Records
- Maintain central files with all operation and management manuals
- Maintain emergency contact list for all contact services and client personnel
- Maintain contractor files to include bid process, contracts, authorized work orders, approved pay voucher copies and correspondence
- Maintain current status with respect to all delivered construction close out documents
- Maintain warranty documents and maintenance records
Facility Services Contracting
- Bid all maintenance services to at least (three) firms unless agreed otherwise
- Negotiate contract renewals on behalf of client
- Establish emergency service vendors and on-call protocol
Oversite Services
- Janitorial
- Pest control
- Ground & landscape maintenance
- Plant service
- Heating, ventilating and air conditioning maintenance
- Electrical system repair, replacement, and system audits
- Emergency plumbing
- Audio-visual systems and equipment
- Elevator maintenance
- Life safety systems and equipment maintenance sprinkler system, fire extinguishers, battery back-up lighting, etc.
- Computer room fire suppression system
- Electrical back-up system maintenance
- Phone system maintenance
- Fire/alarm monitoring system
- Security system maintenance
- Security guard service
- Parking lot maintenance
- Window cleaning service
- Building automation systems
- Building repairs and minor restoration
- Lighting and lamping service
- Environmental compliance (as required)
- Safety inspections
Minor Office Rearrangements Oversite
- Case good furniture rearrangements
- Modular furniture rearrangements
- Electrical services
- Voice and data cabling contractor
- Phone system moves, additions and changes
- Minimal construction services
- Material procurement management
- Mover management
Special Services
- Strategic facilities planning and use forecasting
- Security system database maintenance
- Vending service
- Copier and mail services equipment
- Maintain computerized space layout to reflect rearrangements
- Office supplies management
- Special stationary requirements
- Interior signage program
- Develop annual facility services budget
- Develop asset inventory tag and control systems
- Lease audits
- Disaster recovery planning
- Utility audits
Exclusive Lease and Property Representation
Poe & Cronk also offers landlord representation services. As your Exclusive Leasing and Management Representative, Poe & Cronk real estate professionals use their expertise in property management, as well as their experience in strategic planning and lease brokerage, to further increase the income from your property.
