Facility Management

Outsourcing facilities management services can more than pay for itself when you hire Poe & Cronk Real Estate Group.

Our expertise in bidding, contract negotiation, and maintenance management can raise the quality of your services while lowering your costs and incidences of repair/replacement. Some of the services available through Poe & Cronk include:

  • Quarterly facility walk through inspections with a written report of findings
  • Coordination of regulatory inspections and permit renewals
  • Inspection and verification of authorized work
  • Schedule and oversee all maintenance required by the facility lease or equipment warranty agreements
  • Predictive and preventative maintenance inspections

Full-Service Facility Management

Our full-service facility management packages can be customized to meet your firm’s needs. By outsourcing these services, you can take advantage of Poe & Cronk experience, expertise, and market knowledge, and free your staff from the need to deal with:

  • maintaining facility management records
  • facility services contracting
  • oversite services
  • minor office rearrangements oversite
  • special services

Facility Management Records

  • Maintain central files with all operation and management manuals
  • Maintain emergency contact list for all contact services and client personnel
  • Maintain contractor files to include bid process, contracts, authorized work orders, approved pay voucher copies and correspondence
  • Maintain current status with respect to all delivered construction close out documents
  • Maintain warranty documents and maintenance records

Facility Services Contracting

  • Bid all maintenance services to at least (three) firms unless agreed otherwise
  • Negotiate contract renewals on behalf of client
  • Establish emergency service vendors and on-call protocol

Oversite Services

  • Janitorial
  • Pest control
  • Ground & landscape maintenance
  • Plant service
  • Heating, ventilating and air conditioning maintenance
  • Electrical system repair, replacement, and system audits
  • Emergency plumbing
  • Audio-visual systems and equipment
  • Elevator maintenance
  • Life safety systems and equipment maintenance sprinkler system, fire extinguishers, battery back-up lighting, etc.
  • Computer room fire suppression system
  • Electrical back-up system maintenance
  • Phone system maintenance
  • Fire/alarm monitoring system
  • Security system maintenance
  • Security guard service
  • Parking lot maintenance
  • Window cleaning service
  • Building automation systems
  • Building repairs and minor restoration
  • Lighting and lamping service
  • Environmental compliance (as required)
  • Safety inspections

Minor Office Rearrangements Oversite

  • Case good furniture rearrangements
  • Modular furniture rearrangements
  • Electrical services
  • Voice and data cabling contractor
  • Phone system moves, additions and changes
  • Minimal construction services
  • Material procurement management
  • Mover management

Special Services

  • Strategic facilities planning and use forecasting
  • Security system database maintenance
  • Vending service
  • Copier and mail services equipment
  • Maintain computerized space layout to reflect rearrangements
  • Office supplies management
  • Special stationary requirements
  • Interior signage program
  • Develop annual facility services budget
  • Develop asset inventory tag and control systems
  • Lease audits
  • Disaster recovery planning
  • Utility audits

Exclusive Lease and Property Representation

Poe & Cronk also offers landlord representation services. As your Exclusive Leasing and Management Representative, Poe & Cronk real estate professionals use their expertise in property management, as well as their experience in strategic planning and lease brokerage, to further increase the income from your property.

Contact
an Advisor